Purchasing, storageand settlement.
At peak harvest the weighbridge decides whether the settlement is correct: quantity, moisture, impurities and the matching contract have to come together in the same minute. If the weighing note, the quality result and the contract terms sit in separate lists, the credit note is built from rework. fabular brings intake, storage, contract management, general cargo, point of sale and filling station together in one system – and whatever extra reporting a single business needs on top gets built through Vibecoding in fabAI, on the same legally verifiable foundation.
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- Weighing data in real time
- Point of sale & filling station integrated
- Decentralised intake points
- 100 %
- Process integration
- 25+
- years of experience in agriculture
- Real time
- Weighing data and quality
- 1
- Platform for all sites
Three typical break points
Settlement in purchasing runs by hand
Settlements in grain purchasing are created manually. With fluctuating raw material prices that is time-consuming and prone to error.
Settlement from weighing data, quality parameters and contract terms.
Intake points work separately
Several intake points use different systems. A central view of stock and qualities is missing.
All sites in one platform, with uniform processes.
Point of sale and filling station sit alongside
Point of sale systems and the filling station connection run separately from the ERP. That means duplicate data maintenance and no overall view.
Point of sale, filling station and warehouse in one system.
This page is for agricultural trading businesses that take in, assess, store and settle raw goods – and where the scale, the quality result, the contract, the warehouse and the customer account sit in separate systems or spreadsheets today.
What is genuinely difficult in agricultural trading
The processes have been established for decades. It becomes difficult where quantity, quality, contract and account have to match in the same minute – at the weighbridge, while the next trailer waits outside.
- Intake decides the price: moisture, impurities, specific weight and protein content determine premiums and deductions before the goods are even in the silo cell.
- At peak harvest the loads arrive minute by minute. Recording them later in the evening is not an option, because by then nobody knows which sample belonged to which trailer.
- Contracts run over months with framework quantities, part deliveries and price tiers. Which contract is being served has to be settled at the moment of weighing.
- Bulk goods, farm inputs and general cargo sit in the same business but follow different logic: silo cell against pallet space, tonne against container.
- Post-storage, drying and cleaning change quantity and quality after intake. The settlement still has to remain traceable back to the original delivery.
- The point of sale, the filling station and the warehouse serve the same farmers. The receivable arises in three areas, the customer account is one.
The scale is in the yard, the data is in the office
Where the weighing note and the quality result are only brought together later, the settlement is built from notes. Because the weight is the basis for the invoice, every weighing has to remain reconstructable under weights and measures law.
Contract and delivery drift apart
If the delivery is not assigned to a contract at the moment of weighing, the fulfilment overview no longer holds mid-season. Over- and under-deliveries then only surface at settlement.
Every intake point keeps its own list
Decentralised sites with their own spreadsheets only produce a total stock figure after the harvest. For planning and sales that figure is then historical, not something you can steer by.
How fabular handles it
Intake & purchasing
- 1.Weighing data captured directly at the weighbridge, with a WELMEC certificate of conformity.
- 2.Quality parameters assessed at intake.
- 3.Contracts with framework quantities and price tiers.
- 4.Settlement generated automatically from quantity, quality and contract.
The price comes out of the data, not out of a later calculation. Because the weight is the basis for the invoice, weighing is legally verifiable – every weighing stays reconstructable later through the alibi memory.
Storage & general cargo
- 1.Bulk goods and general cargo in one stock ledger.
- 2.Decentralised sites visible centrally.
- 3.Batches tracked across all stock movements.
- 4.Goods flow control with variance checking.
Trade & point of sale
- 1.Point of sale connected for direct selling.
- 2.Filling station processing in the same system.
- 3.Farm input trading with price lists and promotions.
- 4.Customer accounts across all business areas.
From the harvest trailer to the credit note
This is what a delivery looks like in fabular – with no paper step in between and no second entry in the office.
- Step 01
Registration and first weighing
at the weighbridge
The farmer, the vehicle and the crop are recorded, and the scale delivers the gross weight straight into the system. The transaction exists before the trailer moves on to the unloading point.
- Step 02
Sampling and quality assessment
intake point and laboratory
Moisture, impurities, specific weight and further parameters are recorded against the delivery. They determine premiums and deductions as well as the decision on drying or cleaning.
- Step 03
Storage and silo cell assignment
warehouse management
The lot is assigned to a silo cell or a storage location. Stock transfers, drying and blending remain traceable as movements, not as correction postings.
- Step 04
Contract assignment and valuation
internal sales
The delivery is assigned to a contract. Framework quantity, price tier and terms, together with quantity and quality, give the value of the delivery.
- Step 05
Credit note and account settlement
accounting
The settlement is generated from weighing data, quality parameters and contract terms. Offsets against farm inputs, the point of sale or the filling station run through the same customer account.
What agricultural trading businesses ask us
How do the quality parameters from intake reach the settlement?
Moisture, impurities, specific weight and further values are recorded directly against the delivery and stay with it. The settlement uses the same data that premiums and deductions are derived from. That removes the transfer from a side list, and when there are questions you can show without searching which values a price is made up of.
Does the scale have to be connected in a legally verifiable way?
If the weight is the basis for the settlement, yes. fabular supports legally verifiable weighing with a WELMEC certificate of conformity. Every weighing is recorded so that it remains reconstructable later through the alibi memory. Which scales and interfaces are connected in your case is clarified beforehand, against the actual layout of your intake points.
How are contracts with framework quantities and price tiers handled?
A contract carries the framework quantity, the term, the price tier and the terms. Every delivery is assigned to it, so the fulfilment status stays visible during the season instead of only at the end. Over- and under-deliveries therefore surface while something can still be changed about them, and the valuation of the delivery follows directly from the assigned contract.
Can we run several intake points without systems of their own?
Yes, that is the usual setup. All sites work in the same platform with the same processes, articles and customer data. Stock, qualities and open contracts are visible across sites as a result, without anyone merging lists in the evening. Permissions and reports can still be separated by site.
Can the point of sale, the filling station and the warehouse run on one customer account?
Yes. Direct selling through the point of sale, filling station processing and farm input trading run in the same system as intake and storage. A farmer sees one account instead of three, and offsetting a credit note from purchasing against open receivables from trading is possible without manual reconciliation.
Does the EUDR affect us in agricultural trading?
As soon as soy or products made from it pass through your business, the EU Deforestation Regulation applies. fabular has a dedicated module for it: reference numbers are recorded on the contract or on the stock movement and travel automatically down to the batch – across stock transfers and blending as well. To classify your article structure we look at your affected product groups together.
Companies working with fab4minds
A selection from our customer base – businesses with comparable requirements for traceability, batch management and reporting obligations.
- RWA
- BayWa
- NÖ Saatbaugenossenschaft
- Waldland
Before you decide on a system
A consulting engagement first clarifies where time and margin are actually lost in the business. The result is a document you can work with internally – whether or not you carry on with fab4minds afterwards.
Digitalisation consulting for agricultural trading businesses
For businesses that sense time is lost between the weighbridge, the warehouse and settlement but cannot say exactly where. We record your processes and system landscape and show what belongs together.
- Record the intake process from registration through sampling to silo cell assignment
- Check contract management, price tiers and settlement logic for break points
- Assess decentralised intake points and how they hold data today
- Order point of sale, filling station and farm input trading towards one shared customer account
Let us talk about your intake season
Take your last harvest peak. We use it to show where settlement and stock management cost you time today. For our consulting engagements the same applies: if the result does not help you, we refund the fee.