EUDR evidenceinside the running process.
The EU regulation on deforestation-free products requires complete evidence back to the place of production for soy, coffee, cocoa, palm oil, timber, cattle and natural rubber. fabular has a dedicated module for this: reference numbers are captured on the document and travel automatically down to the batch – not in a side list, but in the case itself.
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- A dedicated EUDR module in the standard
- Evidence travels down to the batch
- Mandatory fields enforced, not hoped for
Three pieces of evidence, one information system
For relevant products, market operators must show that they were produced deforestation-free and legally in the country of production, and submit a due diligence statement to the EU information system. That system returns a reference number and a verification number, which make the supply chain traceable.
Deforestation-free
The goods must not come from land deforested after the cut-off date. The link to the place of production therefore belongs in inventory management, not in a filing system.
Legally produced
Production in line with the legislation of the country of production. The evidence sits with the supplier and must stay assignable to the delivery.
Due diligence statement
The statement goes to the EU information system, which issues a reference number and a verification number. Those numbers are the actual evidence along the chain.
Commodities covered
Cattle, soy, palm oil, timber, coffee, cocoa and natural rubber – each including the products made from them. A chocolate bar is covered just as the cocoa bean is.
Operators and traders
The rules apply to anyone placing goods on the EU market, making them available there or exporting them. The obligations differ, but they rarely disappear entirely.
Country benchmarking
The EU classifies producer countries by risk. Germany, Austria and Switzerland count as low-risk countries, which reduces the checking effort.
How the evidence travels through the process
The core of the module is not the entry screen but the hand-over. A regulation entry captured once accompanies the goods through every step – including transfers and blending.
From purchasing down to the batch
- 1
Declare the article
Master data
- 2
Regulation on the contract
Purchasing
- 3
Carried into the stock movement
Goods receipt
- 4
Evidence on the batch
Warehouse
- 5
Transfer and blend
Stock movement
- 6
Passed on to the customer
Dispatch
Reference number and verification code have to stay unique per position – otherwise blending and batches create ambiguity.
What the module actually does
It is switched on with a global setting; after that the regulation entry is available in contract, stock movement and batch.
Article declaration
For each article you record whether it is subject to EUDR, optional or not relevant. This classification controls whether and how strictly the evidence is demanded.
Enforced completeness
For an article subject to EUDR, the stock movement cannot be completed while no regulation entry exists. The evidence is missing immediately, not only at the audit.
Reference number as a mandatory field
Every regulation position carries the reference number from the EU information system, together with the verification code. The reference number is always mandatory.
Automatic hand-over
From the contract into the stock movement, from there into the batch and from the batch into the next movement. Nobody transfers numbers by hand.
Blending and transfers
On a transfer the regulation entry moves from the batch into the source position and from there into the target. On blending, the positions of both sources are merged.
Transition period covered
For goods booked in before the cut-off date there is the official dummy reference number and a button that creates the position automatically – so the posting does not get stuck on the mandatory field.
Who it applies to, and when
The dates have been postponed several times. The status below reflects the adjustments of October 2025 – check it against the current EU publication before you make a decision.
- 2023
Entry into force
The regulation on deforestation-free products entered into force on 29 June 2023, with transition periods before it applies.
- 2025
Applies to medium-sized and large companies
The reporting obligations apply from 30 December 2025. From that date, due diligence statements must be submitted.
- 2026
End of the penalty-free window
From July 2026, medium-sized and large companies face sanctions. From 30 December 2026 the obligations also apply to small and micro companies.
- 2027
Sanctions for small companies
From January 2027 the penalty-free transition period ends for small and micro companies as well.
The EU has meanwhile reduced the effort considerably: companies can submit one annual due diligence statement instead of one per delivery or batch, existing statements can be reused on re-import, and large downstream companies essentially only have to collect and pass on the reference numbers of their suppliers. What remains is the task of holding exactly those numbers reliably against the right goods.
On the EUDR in fabular
Does the EUDR affect us at all?
If you deal with cattle, soy, palm oil, timber, coffee, cocoa or natural rubber – or with products made from them – then very probably yes. The rules apply to anyone who first places such goods on the EU market, makes them available there or exports them. Whether you count as an operator or as a trader changes the extent of the obligations, but rarely whether they apply to you. We look at your article structure to work out the specific classification.
What does fabular do differently from an Excel list?
The numbers stay with the goods. In a side list the assignment holds until someone transfers stock, repacks it or blends two batches – from that point on it is reconstruction work. In fabular the regulation entry moves with the stock, and on blending the evidence from both sources is merged. For an article subject to EUDR, the posting cannot be completed without the evidence at all.
Do we have to convert every article?
No. For each article you declare whether it is subject to EUDR, optional or not relevant. The validation applies only to articles that are subject to it. That way the module can be limited to the product groups actually affected, instead of touching the whole master data.
What happens to goods that have no reference number yet?
For the transition period there is the official dummy reference number, which can be created as a position at the press of a button. The posting stays possible without the mandatory field check being bypassed or switched off.
Does fabular submit the report to the EU system?
The due diligence statement is submitted in the EU information system, which returns the reference number and the verification number. fabular makes sure those numbers are captured cleanly, validated and carried through the entire chain. Which further steps can be automated in your case is something we clarify per project – ask us about it.
Does this fit our other reporting obligations?
Yes, and usually that is the real benefit. EUDR sits alongside CSRD and the supply chain act, and all three draw on the same master data, batches and supplier information. Once that basis is clean in the ERP, the next set of rules takes considerably less effort.
See it on your own product group
Bring an affected article and a typical goods receipt. We use them to show how the evidence is created and how it travels down to the batch.